External Staff Request Form (RA02b)





The RA02b form is for the use of Non- EKHUFT Members of Staff requiring access to EKHUFT IT Systems.


For Remote Suppliers requiring IT Access, please ensure you have selected the correct Employer (Remote Supplier- IT Access Only) for successful application.
Your details

For all NHS Employees- Please supply your National Insurance Number for Spine Identity Checks.
Non-NHS Employees- Please supply Employee Number from your Company for audit purposes.

GMC registration number for example GMC, NMC & GDC number, if you are requesting Sunrise/PAS/PAC/Soliton this is important as an account will not be created without this information.

Your Employer

For Remote Suppliers requiring IT Access, please ensure you have selected the correct Employer (Remote Supplier- IT Access Only) for successful application.

Systems access

Aria is the electronic prescribing system for cancer patients receiving chemotherapy treatment.
Please state the role required in the field to the right:

1. Consultant
2. Nurse
3. Nurse Manager + Planner
4. Nurse Manager + Scheduling
5. Pharmacist
6. Pharmacy Technician
7. Scheduler
8. View and Print

Please note: Aria Citrix must be selected in conjunction with Aria for a successful application.

Server Access for remote Suppliers for IT access only

A web based application for Pathology results and sample printing.

eClinic is a live video calling platform. It enables patients to have consultations with clinicians online using just a smartphone, tablet or a computer. With eClinic you not only get one-to-one care but also convenience and privacy of attending your appointment from anywhere without the hassle of installing any applications or plug-ins. For this request to be completed in full please add in the specify details box which specialty codes you require access to.

Please make sure your UUID number from your smartcard has been added where requested on this form. Failure to provide this could slow down the process of gaining access. A user will have to have a smartcard to access E-Referral, if they don’t have one then they will need to visit the smartcard office to complete an ID check for one. (For Spencer Private Hospital staff please select E-Referral (SPH) on the RA02b external form).

For Spencer Private Hospitals Staff ONLY

EDN - Electronic discharge notifications (inpatients) / EPR - Electronic patient records (mainly outpatients, also includes Timeline access)

Maternity system used to record Antenatal, Delivery and Postnatal information

Cancer Database System (an AD is required for this system)

Only tick if you require a NEW NHSNet account to be created

Innovative Hospital Bluetooth Patient Tracking System

Please state in the comment box below what access is required:
1. Administrator
2. Admin

(Picture Archiving and Communication System) Medical Imaging Technology which provides economical storage and convenient access to images from multiple source type machines. PLEASE NOTE - Your GMC code must be provided in the box above otherwise your access will be rejected. KMPT users-- Need to contact their own IT Service Desk and be give access to pucka.j

(Patient Administration System) PAS records the patient's demographics and details all patient contact with the hospital, both outpatient and inpatient. PLEASE NOTE- Mandatory E-Learning to be completed. Once all relevant PAS E-Learning has been completed end-users will need to call the IT Service Desk and request their login details. Following this an e-mail will be sent containing your logins.

Philips IntelliSpace Critical Care and Anaesthesia (ICCA) is a Data Management system used within the Critical Care Units across the Trust to capture data and information related to all patient.

Qlik provides an end-to-end platform which includes data integration, user-driven business intelligence and conversational analytics.

RMS is used to manage all referrals and provide this referral information within the clinical work environment - Patient Timeline viewer. All EKHUFT specialities that currently receive and manage external referrals will need to use RMS. Who will require this - Clinicians, Operational Managers, Outpatient booking staff, some secretaries. Please specify the specialty codes that the member of staff requires access to for the RMS in the box below.

RMS is used to manage all referrals and provide this referral information within the clinical work environment - Patient Timeline viewer. All external referrals will need to be uploaded to RMS using the dropper.

Soliton has now replaced the old RIS system - Radiology Information system

Solus Endoscopy is an Endoscopy and Bronchoscopy Reporting Tool for clinicians with Endoscopy and Respiratory to write clinical reports, and for non-clinical staff to view reports. This system is also used by Endoscopy and Respiratory for the booking of Patients to Endoscopy and Bronchoscopy lists. For clinical staff who require access to write Endoscopy/Bronchoscopy reports please provide your GMC number in the Professional registration box above. We will not be able to process this request without this.

Staff will be required to complete the role specific training on the Moodle Learning Management system (LMS). To access this you need to visit https://lms.ekhuft.nhs.uk/login/index.php. You will need to complete this training before access to Sunrise will be activated. A Moodle account is automatically generated by logging in with your AD details which may take up to 24 hours for the system to sync with the AD for this to work.

Staff will be required to complete the role specific training on the Moodle Learning Management system (LMS). To access this you need to visit https://lms.ekhuft.nhs.uk/login/index.php . You will need to complete this training before access to Sunrise will be activated. A Moodle account is automatically generated by logging in with your AD details which may take up to 24 hours for the system to sync with the AD for this to work.

Staff will be required to complete the role specific training on the Moodle Learning Management system (LMS). To access this you need to visit https://lms.ekhuft.nhs.uk/login/index.php. You will need to complete this training before access to Sunrise will be activated. A Moodle account is automatically generated by logging in with your AD details which may take up to 24 hours for the system to sync with the AD for this to work.

TheatreMan web browser enables staff to view up to date operating lists. This is a live dynamic system showing a snapshot of the current lists, any changes to an operating list are made directly in TheatreMan, as and when they occur.

A decision support system used on all adult in-patient areas, ambulatory care and anaesthetic rooms on the 3 main sites. Excluded are A & E and obstetrics. All routine observations are recorded and accessed via this application. Additionally used for the completion of VTE assessments by medical staff, indwelling device management and nutritional assessments.

Digital Patient Note System, designed to replace paper notes.

Digital Dictation system used by EKHUFT.

Spencer Private Hospitals - Systems Access

Currently Unavailable- Please contact Spencer IT Support for further information.

Active Directory (AD) Account


Please make a note in the comment box below if an EKHUFT Computer Login (AD Account) is required.

This will not be created automatically. If you are not sure, please seek clarification.

Before submitting

Please be aware, once this form has been submitted it will be automatically sent to your Trusts / Employers Sponsor for approval.
East Kent Hospitals cannot process your request until sponsor approval has been confirmed, please ensure the correct employer has been selected to avoid issues or delays.

Please note the manager’s name and e-mail address cannot be the same as the submitters, non-adherence to this condition will unfortunately result in the form being rejected.