External Staff Request Form (RA02b)

The RA02b form is for the use of Non- EKHUFT Members of Staff requiring access to EKHUFT IT Systems.

For Remote Suppliers requiring IT Access, please ensure you have selected the correct Employer (Remote Supplier- IT Access Only) for successful application.

Your details

Title

First name

Middle name

Last name

Job Role

E-mail Address

Providing personal e-mail (Hotmail, Gmail etc) will result in the form being rejected.

Contact number

Start date for access required

Final working day if known

Unique Identifiers

N.I Number / Employee Number

For all NHS Employees- Please supply your National Insurance Number for Spine Identity Checks.
Non-NHS Employees- Please supply Employee Number from your Company for audit purposes.

Professional registration Number

For Example:
GMC - NMC - GDC - GOC

Smartcard UUID

Date of birth

Your Employer

Please select the organisation you work for, once this form is submitted it will be sent to your Organisation's Sponsor who will be responsible to approve before processing.

Your employer

Other employer

Department / Practice

Site

Reason for application

Systems access

Aria

Not Required Yes

Aria is the electronic prescribing system for cancer patients receiving chemotherapy treatment.
Please state the role required in the field to the right:

1. Consultant
2. Nurse
3. Nurse Manager + Planner
4. Nurse Manager + Scheduling
5. Pharmacist
6. Pharmacy Technician
7. Scheduler
8. View and Print

Specify Aria Role

Aria Citrix

Not Required Yes

Please note: Aria Citrix must be selected in conjunction with Aria for a successful application.

Bomgar / BeyondTrust

Not Required Yes

Server Access for remote Suppliers for IT access only

Careflow

Not Required Yes

Careflow is a clinical communication tool, available on different device types enabling teams to manage patient care, through use of handover, alerts and referrals.

Attention: An NHS.net e-mail address is required for access

DartOCM

Not Required Yes

A web based application for Pathology results and sample printing.

eClinic Virtual Consultation System

Not Required Yes

eClinic is a live video calling platform to enable you to have consultations with clinicians and patients on-line, via an electronic device (smartphone, pc etc.) without the hassle of installing any applications or plug-ins.

For this request to be completed in full please provide us with the sub-speciality code/s and names in the details box to the right.

Failure to do so will result in your request being rejected.

Specify eClinic Access

e-RS- (E-Referrals)

Not Required Yes

Please make sure your UUID number from your smartcard has been added where requested on this form. Failure to provide this could slow down the process of gaining access.

EPR

Not Required Yes

EPR - Electronic patient records (mainly outpatients, also includes Timeline access)

EuroKing

Not Required Yes

Maternity system used to record Antenatal, Delivery and Postnatal information

Infoflex Version 5 (Citrix for V5/V6 Included)

Not Required Yes

The Infoflex system collects information which supports the treatment decision making for patients with suspected and diagnosed cancer

Infoflex Web (Version 6)

Not Required Yes

Infoflex Cloud Version 6 is the web based version of Infoflex

Infoflex- Targeted Lung Health Check (TLHC)

Not Required Yes

TLHC Record System - Part of Infoflex Web (Version 6)

MYSPHERA

Not Required Yes

The MySphera web browser enables staff to view live location information for every patient on their surgical journey (currently through the EOC Theatres). This system shows a full traceability of each patients journey, as well as a selection of panels for each team looking after the patient in that stage of their journey including Pre-operative Nursing, Theatres, Recovery and Post-operative Nursing

Please state in the comment box to the right what access is required:

1. Theatres and Recovery Authorisation

2. Nursing Teams Authorisation

3. Admin Authorisation

Failure to do so will result in your request being rejected.

Specify MYSPHERA Access

PACS

N/A Yes

(Picture Archiving and Communication System) Medical Imaging Technology which provides economical storage and convenient access to images from multiple source type machines. PLEASE NOTE - Your GMC code must be provided in the box above otherwise your access will be rejected. KMPT users-- Need to contact their own IT Service Desk and be give access to pucka.j

Allscripts PAS

N/A Yes

(Patient Administration System) PAS records the patient's demographics and details all patient contact with the hospital, both outpatient and inpatient. PLEASE NOTE- Mandatory E-Learning to be completed. Once all relevant PAS E-Learning has been completed end-users will need to call the IT Service Desk and request their login details. Following this an e-mail will be sent containing your logins.

Philips ICCA - Critical Care system

N/A Yes

Philips IntelliSpace Critical Care and Anaesthesia (ICCA) is a Data Management system used within the Critical Care Units across the Trust to capture data and information related to all patient.

Qlikview

N/A Yes

Qlik provides an end-to-end platform which includes data integration, user-driven business intelligence and conversational analytics.

Renal Plus

N/A Yes

RMS (Referral Management System)

N/A Yes

RMS is used to manage all referrals and provide this referral information within the clinical work environment - Patient Timeline viewer. All EKHUFT specialities that currently receive and manage external referrals will need to use RMS. Who will require this - Clinicians, Operational Managers, Outpatient booking staff, some secretaries. Please specify the specialty codes that the member of staff requires access to for the RMS in the box below.

RMS Dropper

N/A Yes

RMS is used to manage all referrals and provide this referral information within the clinical work environment - Patient Timeline viewer. All external referrals will need to be uploaded to RMS using the dropper.

Specify details for RMS

Secure link (external supplier server access ONLY)

N/A Yes

Soliton

N/A Yes

Soliton has now replaced the old RIS system - Radiology Information system

Solus Endoscopy (GI & Bronchoscopy Reporting Tool)

N/A Yes

Solus Endoscopy is an Endoscopy and Bronchoscopy Reporting Tool for clinicians with Endoscopy and Respiratory to write clinical reports, and for non-clinical staff to view reports. This system is also used by Endoscopy and Respiratory for the booking of Patients to Endoscopy and Bronchoscopy lists. For clinical staff who require access to write Endoscopy/Bronchoscopy reports please provide your GMC number in the Professional registration box above. We will not be able to process this request without this.

Sunrise - Using EKHUFT Machine

N/A Yes

Staff will be required to complete the role specific training on the Moodle Learning Management system (LMS). To access this you need to visit https://lms.ekhuft.nhs.uk/login/index.php. You will need to complete this training before access to Sunrise will be activated. A Moodle account is automatically generated by logging in with your AD details which may take up to 24 hours for the system to sync with the AD for this to work.

Sunrise - Using non-EKHUFT machine

N/A Yes

Staff will be required to complete the role specific training on the Moodle Learning Management system (LMS). To access this you need to visit https://lms.ekhuft.nhs.uk/login/index.php . You will need to complete this training before access to Sunrise will be activated. A Moodle account is automatically generated by logging in with your AD details which may take up to 24 hours for the system to sync with the AD for this to work.

Theatreman

N/A Yes

TheatreMan web browser enables staff to view up to date operating lists. This is a live dynamic system showing a snapshot of the current lists, any changes to an operating list are made directly in TheatreMan, as and when they occur.

Vitalpac

N/A Yes

A decision support system used on all adult in-patient areas, ambulatory care and anaesthetic rooms on the 3 main sites. Excluded are A & E and obstetrics. All routine observations are recorded and accessed via this application. Additionally used for the completion of VTE assessments by medical staff, indwelling device management and nutritional assessments.

Windip

N/A Yes

Digital Patient Note System, designed to replace paper notes.

Winscribe AUTHOR Access

N/A Yes

Digital Dictation system used by EKHUFT.

Spencer Private Hospitals - Systems Access

AD - Spencer Private Hospital Domain

N/A

Currently Unavailable- Please contact Spencer IT Support for further information.

NHS.net - Spencer Private Hospitals

N/A Yes

E-Referrals (e-RS) [SPH]

Not Required Yes

National E-Referral Service (e-RS)

For Spencer Private Hospitals only.

Moodle (LMS) – Spencer Private Hospitals

Not Required Yes

Community Ophthalmic Services- Systems Access

AD- Community Ophthalmic Services

Not Required Yes

Active Directory (AD) Account for access to EKHUFT Network.

OpenEyes

Not Required Yes

The OpenEyes system is an ePR system for use within Ophthalmology.

Active Directory (AD) Account

Please make a note in the comment box below if an EKHUFT Computer Login (AD Account) is required.

This will not be created automatically. If you are not sure, please seek clarification.

Please note- Spencer AD & Community Ophthalmology Services AD are exempt from this condition.

Is AD Required?

Before submitting

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Please be aware, once this form has been submitted it will be automatically sent to your Trusts / Employers Sponsor for approval.

East Kent Hospitals cannot process your request until sponsor approval has been confirmed, please ensure the correct employer has been selected to avoid issues or delays.
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Please note the manager’s name and e-mail address cannot be the same as the submitters, non-adherence to this condition will unfortunately result in the form being rejected.

Manager's name