Undergraduate Students Pre-arrival Checklist

Before completing this form, please ensure you have completed all required induction resources E.g., Clinical Induction slides, induction videos etc.

Prior to submitting, please ensure you have provided the relevant ID documents as detailed towards the end of the form.

Undergraduate Students Pre-arrival Checklist

Personal Details

You must supply your college email address, we are not permitted to use a private email address.

Current incoming placement details

Previous and future placements

Health Risk Assessment Score

Pre-arrival questions


Your ID and documents

1 x clear passport size photo and 3 x forms of ID will be required to be able to prepare your Smartcard. This must include at least one of the following ID documents:
- 1 x photo, with 2 x name and address
- or 2 x photo with 1 x name and address

Photo requirements:
• Photo must be clear, with no flash reflections and no 'red eye'
• facial expression must be neutral
• must show both edges of the face clearly and must show a full front view of face and shoulders, squared to the camera.

ID requirements (photo ID, and, name and address):
• Photo ID must include passport/driving license or valid ID/resident card.
• Statement must include full name and address of were currently residents, must be within the last 3 months or if council tax then this years period.
• NO Mobile phone statement will be accepted.

Drop files here or click to upload

Please upload your photo and ID documents - you can upload multiple files through this upload field.

For the purposes of the Data Protection Legislation (General Data Protection Regulation as well as any other laws, regulations, standards and codes relating to data protection), I consent to the photographer and EKHUFT Medical Education to storing and using copies of the photographs and contact details for the purposes described. Registration as a student and attendance at or participation in classes at EKHUFT constitutes an agreement by the student to the hospital’s use and distribution (both now and in the future) of the student’s image or voice in photographs, videotapes, electronic reproductions and other EKHUFT activities. I understand that images on websites can be viewed throughout the world and not just in the United Kingdom. I understand that some images may be kept permanently once they are published and be kept as an archive of EKHUFT Medical Education.
The personal data collected on this form will be held securely and will only be used for administrative purposes. EKHUFT is committed to processing information in accordance with the General Data Protection Regulation.

Terms and Conditions

Before you attend the Induction it is advisable that you read the ‘NHS Smartcard: Terms & Conditions’ as you will be asked to sign as confirmation that you understand and will uphold the national standards before your Smartcard is released.